Organisation Statutes

Solidaile’s Statutes
Please note: Solidaile is a French organisation governed by French law. The information below is an approximate translation of the French language version of the statutes. It is provided as a convenience. For specific questions, however, please refer to the official legal version in French. Thank you.

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Article 1: Denomination
The denomination is: Solidaile, ruled under the 1st of July 1901 law and 16th August 1901 decree.

Art.2: Aim
The aim of the association is to support, accompany, participate in and develop projects abroad that are driven by local players. These help projects will as a priority be targeted towards children and teenagers in a very precarious and difficult social situation. Solidaile gives greater importance to actions that ensure the durability of the projects supported and that local players become autonomous, in order to enable local structures to take over their own long-lasting development. The association is apolitical and areligious.

Art. 3: Headquarters
Its head office is located at 16, rue Singer, 75016 Paris – FRANCE. The Board of Directors can choose the building where the head office is located and has the right to transfer it within the same city by simple decision.

Art. 4: Means and activities

  • The activities of the association include, among others:
  • The support (including financial) of local initiatives linked to the education, socialisation, vocational training, social integration of children, teenagers in great precarious situation;
  • The support with the set-up and development of welcoming structures for foreign volunteers and solidarity tourists;
  • The contribution to the professionalisation of local players through the transfer of competence (language or computer training) and the follow-up of financed projects;
  • The financial support of local projects, also through movable and/or real estate acquisitions;
  • The direct participation of the members of the association in certain steps of supported local projects;
  • The support of and contribution to the development of synergies, partnerships with other local or international associations

Art. 6: Territory
The target area of the association is South America. Over the long term, this zone may be extended to other continents.

Art. 7: Composition and Contributions
The association consists of:

  • 1) active members: Will be considered as such those who will have paid a yearly contribution of 30 euros, except as modified by decision of the general meeting;
  • 2) members of honour: These are people elected by the Directors as having significantly contributed to the advancement of Solidaile as an organisation. Their number is not limited and they are not required to make a financial contribution.
  • 3) benefactors: These are people who have contributed financially (or in kind) to the association.

Art. 8: Conditions of Membership
Membership requests should be made in writing, signed by the applicant and accepted by the Board of Directors which, in case of refusal, does not need to provide a reason. The patrimony of the association will alone be answerable for the commitments made on its behalf, and none of the associates or board members could be made liable.

Art. 9: Resources
The resources of the associations consist of:

  • 1) Contributions from its members
  • 2) Subsidies that may be granted by the State of the public communities
  • 3) The value of its property
  • 4) Amounts received for the service provided by the association
  • 5) Any other resources authorised by legislative and statutory texts

Art. 10: Reserve fund
The reserve fund consists of:

  • 1) The funds providing from the redemption of contributions
  • 2) The real property necessary to the running of the association
  • 3) The funds providing from savings made on the annual budget

Art. 11: Resignation – Dismissal
The position as a member may be lost:

  • By decision of the President of the association
  • As a result of the non-payment of the previous year’s contribution
  • Through dismissal by the Board of Directors for non-respect of the aims as defined by Art. 2 of the present status or for serious reasons

Art. 12: Administration
The association is administered by a board that consists of maximum number of 7 members elected by secret vote by the general meeting for a period of 3 years, chosen within the active members, and re-eligible at the end of their mandate. The board elects amongst its members, by secret vote, a committee consisting of a President, 2 Vice-Presidents, one Treasurer and one Secretary. The committee is elected for a period of 3 years.

Art. 13: Board meeting
The Board of Directors meets at least once every half-year on invitation of the President or on written request of one quarter of its members. The presence of one third of the members of the Board of Directors is necessary for the validity of the deliberations. Every member of the Board of Directors can give authorization in writing to another administrator, who can benefit from only one authorization per meeting. The decisions are taken by absolute majority; In the event of a tie in the voting, the President has a casting vote. Minutes of meeting are taken. The minutes are signed by the President and the Secretary; they are written in a highly-rated and initialed register and kept in the head office of the association.

Art. 14: Gratuitousness of the mandate
The members of the Board of Directors are not entitled to any remuneration on account of the functions allocated to them. However, on presentation of evidences, they may obtain the refund of expenses incurred on account of the needs of the association, after agreement of the President and the Treasurer. This must be stated in the report submitted to the Board.

Art. 15: Power of the Board
The Board of Directors has the most extensive powers to authorise all actions that are not under the sole responsibility of the general meeting , including the modification of the status. It oversees the management of the committee members and is entitled to ask for a report on their actions. It authorises all purchases, alienations or rentings, borrowings and loans that are necessary to the running of the association, with or without mortgage. It authorises every transaction, every release of mortgage, with or without contesting of payment. This enumeration is not restrictive. It can make all delegation of powers for a specific matter and a limited time.

Art. 16: Roles of the members of the committee
President – The President calls the general meetings and the Board of Directors meetings. He represents the association in all the acts of civil life and has all powers to that effect. He can delegate some of his functions in the conditions specified by the rules and regulations. He is notably empowered to go to court in the name of the association, for a claim as well as for the defence. In the event of his absence or due to illness, he is replaced by the Vice-Presidents designated by the committee, and should the Vice-Presidents be prevented from replacing him, by any other administrator designated by the committee.

Secretary – The Secretary is responsible for everything in relation to correspondence and records. He writes the minutes of proceedings and ensures their recording in the books. He is in charge of the special register, as provided by law, and ensures that the prescribed formal procedures are carried out.

Treasurer – The treasurer is responsible for everything in relation to the private assets management of the association. He makes all payments and collects all earnings under the supervision of the President. The purchasing and selling of securities that constitute the reserve funds are made with the authorisation of the Board of Directors. He keeps the books, in a regular manner, on a daily basis, on all the operations and is answerable to the annual meeting, which rules on the management. However, all expenses in excess of 300.00 Euro must be ordered by the President or, failing that, should he be prevented from doing so, by any other member of the committee. He reports on his mandate to the general meetings in the conditions as stated by the rules and regulations.

Art. 17: Correspondence vote for the general meetings
Exceptionally the Board of Directors may decide to vote in writing: The text with the proposed resolutions will be addressed to all the members with statement of the time allowed to make their vote known. The votes will be opened in the presence of the members of the committee and the results announced by the President. Minutes of all the actions will be taken.

Art. 18: Ordinary General Meetings
The General Meeting of the association is composed of the active members. The meeting is held at least once a year and each time it is called by the Board of Directors or on request of at least a quarter of its members. Each partner may be represented at the General Meeting by a spouse or other member who was given the power in writing. The agenda is set by the Board of Directors. The meetingÕs committee is the same as the BoardÕs. It listens to the reports on the management of the Board of Directors and on the financial and moral situation of the association. It can name any auditor and request him to write a report on the management of the accounts. It certifies the accounts of the financial year, decides on the budget of the following financial year and provides, if necessary, for the replacement of the Board of DirectorsÕ members; it authorises the joining to a union or a federation. It gives the Board of Directors or certain Committee members full permission to carry out operations that meet the aims of the association and for which the statutory powers are sufficient. Furthermore, it deliberates over any issue that is on the agenda, on written request of a member of the association sent to the secretary at least ten days before the meeting. The notifications to attend are sent at least fifteen days in advance and state the agenda. All the deliberations of the general annual meeting are made by a show of hands at the absolute majority of the members who are present. A secret vote can be made on request of the Board of Directors, or of a quarter of the members who are present.

Art. 19: Extraordinary General Meetings
The General Meeting is extraordinary when it has to decide on the dissolution of the association and the allocation of its property or the merge with any other association that has the same object. Such a meeting must consist of at least one quarter of its active members. Decisions will be taken upon majority of the three quarters of the votes of the members who are present. The members who cannot attend can be represented by their spouse or another member of the association if empowered in writing. If the quorum is not reached during the meeting, on first notification to attend, the meeting will be called again after fifteen days and it will, on this second notification to attend, be able to deliberate legitimately, whatever the number of members who attend.

Art. 20: Organisation Minutes
The minutes of the proceedings of the meetings are written by the Secretary in a register signed by the President and one of the members of the Committee who was present at the meeting. The minutes of the proceedings of the Board of Directors are written by the Secretary in a register and signed by the Secretary and the President. The Secretary can issue any authenticated copies that are valid towards third parties.

Art. 21: Break-up
The breaking-up of the association can be pronounced only by the General Meeting, that is called especially to this effect and meets the conditions of quorum and of majority as specified for the Extraordinary Meetings. The General Meeting names one or more commissioners who are in charge of the liquidation of the property of the association, which powers it will end. It assigns the net assets to any association that declared having a similar aim or to any public or private state-approved establishment of its choice.

Art. 22: Articles
The Board of Directors can, if judged necessary, write the text of an article, which will determine the enforcement particulars of the present status. These rules and regulations, as well as their possible modifications, will be subject to the approval of the General Meeting,.

Art. 23: Formalities
The President, in the name of the Board of Directors, is in charge of all the formalities of declaration and publication as prescribed by the laws in force. All powers are given to the holder of these to carry out the formalities.